School Closings and other Emergencies
The Hilton School Districtís
automated messaging system, School Messenger, uses
information from the
IC Campus Portal to contact parents and
guardians when there is an emergency school closing.
Therefore, parents/guardians should make sure their
contact information is correct in the system.
The parent/guardian in the childís
primary household will be contacted at their home and cell
phone numbers when there is a school closing or early
dismissal. The information also will be posted to the
district website, Facebook and Twitter pages, and local
media will be notified.
A message is placed on the
district's main telephone number voicemail message,
585-392-1000, as well.
The decision to close school in
weather-related situations will normally be made no
later than 6:30 a.m. in most cases, prior to the
school buses being sent on the road. Most TV and
radio stations carry school closing information.
When schools are closed for weather-related conditions, all
other activities including interscholastic sports, YMCA
Child Care, sports practices, athletic events, the Aquatic
Center, student activities, Community Education, and
community-related classes and activities will be cancelled. If
after-school activities are cancelled during the school day,
information will be posted to the district website, Facebook
and Twitter pages, and local media will be notified.
Early Dismissal . . . Have a
Plan in Place and Be Sure to Communicate It to Your
In the event of an early dismissal of
students during the school day due to loss of power, loss of
water or other emergency situation, there are procedures in
place to transport students home.
Emergency Closing Data Card
Each year parents indicate a course of action to be taken on
the Emergency Closing Data Card which is completed for all
K-6 students, and updated every year for grades 7-12. This
will assist you and the schools in making appropriate plans
for each child. Please take this opportunity to talk to your
child. Make sure your child knows where to go in your
neighborhood if the parent or caregiver is not at home. In
addition, please check with your daycare provider about
whether they can receive your child at unexpected times.
Contact information, kept in
your child's records, should be kept current (telephone
numbers, addresses, etc.) To add, delete or change
information, please call your child's school.
Weather and Recess Guidelines
Many schools have temperature/weather guidelines to
help determine whether recess is held indoors or outdoors.
Below is a chart that indicates proper dress/actions based
on temperature/wind chill:
Below 60 degrees
Jacket or long sleeves
Below 50 degrees
Coat and long pants
Below 32 degrees
Gloves and Hats to go outside
Below 15 degrees
Below 10 degrees
When temperatures are below 10 degrees
F. (normal temp. or wind chill) then recess will be held
indoors. Other conditions that are taken into consideration
include high wind warnings, pending storms, etc. Recess time
is at the discretion of the teacher. Please make sure your
children dress appropriately for the weather. Hats,
gloves/mittens and boots are essential to keep children safe
and warm during cold weather months.
How is the Decision Made to
The decision to close school due to weather is not
taken lightly. Road conditions, visibility and wind chill
are all factors taken into consideration when making the
decision. Our first priority is determining whether we can
transport students safely to and from school. Our second
consideration is wind chill.
The Monroe County Health Department
developed specific guidelines regarding wind chill factors
and has provided them to area superintendents. When the wind
chill drops to 25 degrees below zero or more, we are advised
to close. When the wind chill is 16 to 25 degrees below
zero, the decision is discretionary, depending on
Monroe County Department of Health Letter to Superintendents
Regarding Wind Chills
It is the responsibility of parents or
guardians to make the final decision regarding school
attendance. If parents believe the weather is too severe,
they have the right to keep their children home. In this
instance, it is essential that the parent contact the school
to alert them of their childís absence and to make
arrangements for missed work.
Safety in the Hilton Central School District